2. Who We Are

Union Supported Living provides supported living services for adults with autism and learning disabilities across Warwickshire.

For the purposes of data protection law, Union Supported Living acts as the Data Controller for personal data collected during the recruitment process.

Contact details:

Union Supported Living
1st Floor

Harp Place

2 Sandy Lane

Coventry

CV1 4DX

Email: admin@uslwarks.org

If you have questions about how your data is handled, please contact us using the details above.

3. Information We Collect

During the recruitment process we may collect the following personal information:

Information you provide directly

This may include:

• name

• address

• email address

• telephone number

• employment history

• education and qualifications

• CV or résumé

• references

• information provided in application forms or cover letters

Recruitment checks

Where appropriate, we may also collect information relating to:

• right to work in the UK

• professional qualifications

• identity verification

• references from previous employers

• Disclosure and Barring Service (DBS) checks

These checks are required for roles that involve working with vulnerable adults.

Sensitive personal information

Some roles may require us to process limited sensitive personal data such as:

• health information relevant to the role

• criminal record information (DBS checks)

This information is processed only where necessary and in accordance with UK law.

4. How We Use Your Information

We use your personal data to:

• assess your suitability for employment

• communicate with you during the recruitment process

• verify qualifications and work history

• carry out necessary background checks

• comply with legal or regulatory requirements

• maintain recruitment records

We will only use your information for recruitment purposes.

5. Lawful Basis for Processing

We process applicant data on the following lawful bases under UK GDPR:

Legitimate Interests
To manage and operate an effective recruitment process.

Legal Obligation
To comply with employment law and safeguarding requirements.

Consent
Where we retain application information for future job opportunities.

6. Sharing Your Information

Your information may be shared internally with staff involved in recruitment decisions.

In some cases, data may be shared with trusted third parties such as:

• background check providers

• Disclosure and Barring Service (DBS)

• recruitment systems or HR software

These organisations process information only for recruitment purposes and must protect your data.

7. Data Storage and Security

We take appropriate technical and organisational measures to protect personal data.

These measures may include:

• secure storage systems

• restricted access to recruitment data

• password-protected files and systems

• secure deletion procedures

8. How Long We Keep Applicant Data

If your application is successful, your information will become part of your employee record.

If your application is unsuccessful, we may retain your information for up to 6–12 months after the recruitment process ends.

This allows us to consider you for future opportunities unless you request that your data be deleted sooner.

9. Your Data Protection Rights

Under UK data protection law, you have the right to:

• request access to your personal data

• request correction of inaccurate data

• request deletion of your personal data

• object to certain types of processing

• request restriction of processing

To exercise any of these rights, please contact us.

10. Complaints

If you are unhappy with how your personal data has been handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Further information is available on the ICO website.

11. Updates to This Notice

We may update this Job Applicant Privacy Notice from time to time.

The latest version will always be available on our website.

12. Contact Us

If you have any questions about this notice or how your personal data is used, please contact:

Union Supported Living

1st Floor

Harp Place

2 Sandy Lane

Coventry

CV1 4DX

Email: admin@uslwarks.org